We take our responsibility to protect your personal information seriously. We respect your privacy and your rights to control your personal information. This privacy policy is meant to help you understand what data we collect, why we collect it, and what we do with it. If you have any questions please contact us.

The main purpose of collecting your information is to provide you with the services offered on our website, whether that is using our site to find information, to contact a therapist, to advertise your business, or for some other reason. No matter how you use our site, we want to help you to use it as effortlessly as possible.

We will not sell your personal information to third parties.

This privacy notice explains how we will gather and use your personal information. It is relevant to you if you use our services, as a therapy professional listed on, or applying to be listed on, the AHTNetwork directory, a visitor to our site or a contributor to our site.

Please read this privacy notice carefully and make sure you understand it. You are considered to have accepted our privacy notice when you first use our site. If you do not agree with and accept it then you must stop using our site immediately.

Our site may contain links to other websites that are not covered by this privacy notice. Also, this privacy notice does not apply to any contact between you and a therapist displayed on our directory. You should check the therapist’s privacy policy to make sure you understand how they collect and use your information. We may use service providers to gather and process comments received through our website. Under our contracts with any service providers, they must adhere to data-protection regulations.

Where we have described any example scenarios in this notice, these are for guidance only. They are not actual and do not cover all scenarios.

On this page

  • 1. Who we are
  • 2. Our site
  • 3. The types of personal information we collect
  • 4. Cookies
  • 5. What we use your personal information for
  • 6. Where we store your personal information
  • 7. Providing your information to others
  • 8. Keeping your personal information
  • 9. Disposing of your personal information
  • 10. Your rights
  • 11. Links to other sites
  • 12. Changes to this privacy notice
  • 13. How to contact us about this privacy notice
  • 14. Complaints
  1. Who we are

We are Allied Health and Therapies Network Ltd (AHTNetwork).

The Directors of AHTNetwork perform the function of data controller and supervise the compliance with General Data Protection Regulation (GDPR) within the group.

We’re registered in the United Kingdom under company number 13138901, and our registered office and main trading address is 104 Cloonmore Avenue, Orpington, BR6 9LW.

We are registered with the Information Commissioner's Office (ICO) under registration number ZB035330.

  1. Our website

If you provide your personal information when you visit or use our website, we (and any third party we may use to process comments on our site) keep it private and store it securely until we no longer need it. We will only use it to provide the services you want from us.

We have tried to ensure the online forms you use to send us emails or comments are safe and secure. However, it is not possible to guarantee that any email is secure, so if you email us, you do so at your own risk (meaning that you are responsible for the consequences of doing so).

We make sure that the personal information you provide is:

  • used and stored in line with the appropriate privacy laws and regulations; and
  • sufficiently protected by safety measures to make sure it cannot be seen or used by anyone who is not entitled to access it.

No information sent over the internet is completely secure. We will always do our best to protect your personal information as explained in this privacy notice, but we cannot guarantee the security of information you provide through our site.

We have procedures in place to deal with any situation where we suspect that an unauthorised person has had access to your personal information, or this privacy policy has been broken. We will tell you and any appropriate regulator about such a situation if we are required to do so by law.

  1. The types of personal information we collect:

We may collect the following personal information about you.

  • Information you give us:

We collect information you voluntarily provide through our site, over the phone, by email, in a comment posted on our website, or in any other way. This includes information you provide when you contact a therapist through our site, apply to be listed on, or are listed on, the AHTNetwork directory, or when you report a problem with our site. The information you give us may include your name, address, email address and phone number. If you are a therapist applying to be listed on our directory, you may also give us information about, for example, financial matters, qualifications, insurance, criminal records checks and membership of professional bodies. You may also provide us with documents, a personal description of yourself and a photograph. If we take any payments from you, we will do this securely and in line with industry standards.

Special category data (sensitive information)

When you provide information through our site, you are in control of the type and amount of information you provide. You may choose to provide information that may be classed as ‘special category data’ but this is not something we request you provide.

Special category data includes information about your health (mental or physical), your racial or ethnic background, your sexuality, your political opinions, trade-union memberships, or your religious or philosophical beliefs.

By using the forms on our site to contact a therapist, share personal information, or send us any other information, you agree to us processing your information (including any special category data you have provided) as is necessary for the service you've requested (for example, emailing a copy of your enquiry to the therapist you have chosen).

We will not be responsible for the type of information you voluntarily provide through our site.

We recommend you do not include sensitive information (such as specific details of your medical history) in any comment you post to our website or in your initial contact with a therapist listed on our site.

Please do not send us any information about criminal convictions, offences or similar measures (criminal offence data) using any of our online forms or include this information in any comments you make on our website. We would only ever request this type of information if we are having difficulty verifying a member’s background and members  will be provided with a secure email address to send this information to in that circumstance.

  • Information we collect automatically:

Whenever you visit our site we may automatically collect the following information.

  • Technical information. For example, we may collect information about the type of device you use to visit our site, the internet protocol (IP) address used to connect your device to the internet, your log-in information, browser type and version, operating system and other technology on the devices you use to visit our site.
  • Information about your visit, including what you click on, pages you view or search for, page response times, download errors, length of visit to certain pages, methods used to browse away from the page and any phone number used to call a membership services number we may operate.
  • Financial Information. If you are applying to be a member, or are a member already, of AHTNetwork we keep electronic records of financial data from our members. Financial records, as recommended by HMRC, are retained for a minimum period of six years after the completion of the transactions, acts or operations to which they relate. These requirements apply to manual and electronic records equally.
  • We use cookies to improve your experience and gather information about visits to our site.

 Information we receive from other sources:

If you’re a therapist applying to be listed on our directory, you will provide us with personal information as part of your membership application form. Professional registration will be validated or checked by AHTNetwork as part of the membership application process. All members must consent to this validation to be allowed to join AHTNetwork.

Analytics services:

Analytics services track and report on the use of our website, including who uses it. They give us insights into how our customers use our products, which helps us to improve the service we offer. We may get information from analytics services such as Google Analytics to evaluate your use of our site, produce reports on things such as pages visited, time spent on pages, and clicks on our Facebook posts or links, and collect and evaluate other information relating to our site and use of the internet. The information we collect is anonymous.

The providers of these analytics services use cookies and other technologies to help them analyse and provide information to us. By visiting or using our site, you are agreeing to analytics services processing information about you for the purposes set out in this privacy notice.

We will make sure that all your personal information that we have is stored and used lawfully, in an open, honest and fair way, without removing or reducing your rights. We will only process your personal information if any of the following applies.

  • Processing the information is in our legitimate interests or those of a third party who provides a service to us (for example, a company that processes card payments we take), unless these interests are outweighed by your basic rights.
  • It is in our legitimate interests to process your personal information so that we can set up member accounts and/ or provide any of our services to you; so that we can provide you relevant information when appropriate.
  • Our legitimate interests include using your information to analyse and improve our services and the content on our website, send you information about our services, and tell you about similar products and services that you might be interested in.
  • We need to process the information to enter into a contract with you or meet our obligations under a contract we have with you.
  • We need to process the information to meet a legal requirement.
  • We need to process the information to protect the vital interests of you or another person.

If, while visiting our site or using our services, you provide personal information about another person, you should make sure they know about this privacy notice and you have their permission to provide the information.

It may sometimes be appropriate for us to combine your personal information with other information we have about you, such as combining your name with the history of your relationship with us or where you live, work or visit.

If you fail to provide personal information

If you do not provide the personal information we ask for you may not be able to choose certain options and services we offer.

In some cases, we may need to collect some personal information by law or under a contract, and you will be limited in the services you can use if you don’t provide personal information.

For example, if you do not provide your personal information you will not be able to be listed on our directory. We will let you know how this will affect you at the time.

  1. Cookies

Our website uses cookies to distinguish you from other people visiting or using our site. This improves your experience when you browse our site (for example, allowing you to save content, or keep you logged in to your profile on our site) and helps us to improve our site. For detailed information on the cookies we use and what we use them for, see our cookie policy.

  1. What we use your personal information for

We use your personal information to provide you with the services we offer. Below we have given some examples of how we may use your personal information.

Example 1: if you use our site to contact a therapist

If you use our site to contact a therapist, we only use the personal information you provide in the online contact form to email the professional. In this case we will not store your personal information for any longer than we need it to complete this process. We will not use it for any other purpose. We will send you a single email acknowledgement to confirm that your email has been sent; this acknowledgement will not be stored on our systems.

The server our site is stored on records the IP addresses of people who visit our web pages for a short time, so we can monitor the performance of our site, but we will usually delete this information as soon as we no longer need it. We may also store information about you, such as your IP address or website activity, to record certain actions. We use this information to monitor and manage our site (such as evaluating how effective our advertising is).

Example 2: if you apply to become a member of AHTNetwork

If you:

  • are applying to become a member;
  • are already a member;

we will use your personal information to establish and thereafter manage our service to you and to communicate with you (for example, telling you about your account, new services available, security and other types of updates). Also, if you contact us in any way, we may use your personal information to improve our service or to communicate with you.

We usually only need your permission to use your personal information if we are using it for marketing purposes. If you don’t want us to use your personal information for any particular purpose, let us know by emailing us at: hello@ahtnetwork.com. We will delete your information. However, this will limit our ability to provide the best possible service to you, and some parts of our service may not be available to you as a result.

As we have already explained, with your permission (or where we are allowed by law) we may use your personal information for marketing purposes. This may lead to us phoning or emailing you to give you information, news and offers on our services. We will not do anything not covered by this privacy notice, and we will not send you any spam emails. We will take all reasonable steps to make sure that we fully protect your rights and meet our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended in 2004, 2011 and 2015.

  1. Where we store your personal information:

We may transfer your information, and store it, outside the European Economic Area (EEA). It may also be processed by staff outside the EEA who work for us or for one of our suppliers. These staff may be involved in, among other things, processing your payment details, providing support services such as email communications, and collecting and storing comments.

By providing your personal information, you agree to that information being transferred, stored and processed outside the EEA. We will take all steps reasonably necessary to make sure your information is kept secure and in line with this privacy notice. We will have controls in place, such as agreements containing appropriate clauses, to make sure that your information is protected to the same standard as if it were in the UK.

To protect your information, we have put in place suitable physical, electronic and managerial procedures to protect information collected through our site. Only those employees, agents, contractors and other third parties who need your information for business purposes will have access to it. They will only process your personal information when we instruct them to, and they must keep the information confidential.

If we have given you (or you have chosen) a password to use to visit certain parts of our site, you must keep the password confidential. You should not share passwords with anyone.

We have procedures in place to deal with any situation where we suspect that the conditions in this privacy notice have not been met and will tell you and any appropriate regulator if we need to do so by law.

  1. Providing your information to others

We can give your personal information to others in the following circumstances.

  • If we want to sell our company, any part of our business or any assets. In this case we can give your information to the potential buyer.
  • If we want to buy any business or assets. In this case we can give your personal information to the seller of the business or assets.
  • We can provide your personal information if we have to by law, or in order to protect other people's property, safety or rights.
  • We can provide your personal information if we have to in order to enforce or apply our terms and conditions.
  • We can share information with others to prevent fraud or credit risks.
  • We can provide your personal information in connection with legal proceedings.

Third parties or information publicly available

We may contract suppliers to provide some services on our behalf. We use a variety of suppliers for services such as processing card payments, accounting services, search engine facilities, email facilities, technical support, advertising and marketing. These suppliers may sometimes need access to some or all of your personal information.

We only share personal information the supplier needs to provide their services. If we need to share your personal information, we will take all reasonable steps to make sure it is handled safely and securely, and always in line with the GDPR and relevant laws.

For questions about our suppliers, please email us at hello@ahtnetwork.com.

Contacting professionals listed on our site:

When you fill in an online form to contact a therapy professional listed on the directory, we need to give your personal information to the therapist you have chosen so they can provide the service you’ve asked for. We do not use your personal information for any other purpose, and we will always do our best to protect your information as set out in this privacy notice.

  1. Keeping your personal information

We will keep your personal information so we can:

  • allow you to use our site;
  • provide services to you;
  • keep to any relevant laws;
  • settle disputes; and
  • allow us to carry on our business.

This privacy notice and our internal guidelines will apply to all the personal information we keep. We will also keep anonymous information for statistical and analytical purposes (for example, to understand how people use our site and services). If you have a question about how long we keep certain types of personal information, email us at hello@ahtnetwork.com.

  1. Disposing of your personal information

We will only keep your personal information for as long as we need to.

We are committed to maintaining confidentiality when you contact a listed therapist using the email form linked to their profile. We will therefore delete the information you typed into the form as soon as the form has been received by the therapist.

For members of AHTNetwork, within 6 years of the last membership year, a member’s data will be destroyed. It will cease to be publicly available on www.ahtnetwork.com at the end of the current subscription period that the membership ceases or when the membership has been terminated early. Where data is required to be held by us for longer than the period of 6 years, we will put in place appropriate technical and organisational measures to ensure a level of security appropriate to the risk. These may include measures such as the encryption of electronic devices, pseudonymisation of personal data, and/or safe and secure storage facilities for paper/electronic records.

We will destroy the data securely and confidentially after the period of retention has elapsed. This could include the use of confidential shredding facilities or, if requested by the individual, the return of personal records to the individual.

  1. Your rights

You can ask us not to use your information for marketing purposes. If you are a member you can do this by sending an email to hello@ahtnetwork.com.

Under the GDPR, you have the right to control how your personal information is used and you can do the following.

  • Ask us for a free copy of the personal information we hold about you.
  • Ask us to correct any personal information that we hold about you or to make any changes to your personal information (for example, if your name or contact details have changed).
  • Ask us to transfer your personal information to another person.
  • Ask to be kept informed of what data processing is taking place.
  • In certain situations, ask us to restrict how your information is processed, or object to your personal information being processed.
  • In certain situations, ask us to delete personal information we hold about you.

Sometimes we will not be able to stop using your personal information when you ask us to (for example, if we need to use it by law or to keep to any regulation).

We will tell you if we cannot do what you ask, or how your request might affect you, when you contact us.

If you have given us permission to use your personal information, you can withdraw that permission at any time. If we process your personal information because it is in our legitimate interest or the public interest, you can object to this at any time.

You are responsible for making sure that your personal information is complete, accurate and up to date. If any of your personal information changes or is incorrect, tell us as soon as reasonably possible by sending us an email at hello@ahtnetwork.com. We will correct the information as soon as possible, but certainly within 30 days.

  1. Links to other sites

This privacy notice (and any documents referred to in it) does not apply to other websites that you get to by clicking on a link on our site. We have no control over how your personal information is collected, stored or used by other websites. You should check the privacy policies of other websites before you provide personal information through them.

When you contact a therapist through our site, their privacy policy will apply to the personal information you give them. You can get specific details from them.

  1. Changes to this privacy notice

If we change this privacy notice we will post the changes on this web page. We may also email details to you.

  1. How to contact us about this privacy notice

Our Data Compliance Manager is in charge of answering questions about this privacy notice and dealing with your requests to exercise your rights set out in clause 9. You can send an email addressed to the Data Compliance Manager (in the subject field) at hello@ahtnetwork.com.

  1. Complaints

We are committed to working with you to settle any complaint or concern you may have about your personal information. If you have any concerns about how we are using (or have used) your personal information, first contact our Data Compliance Manager at email address: hello@ahtnetwork.com

If you are not happy with the way we have dealt with your complaint or concern, you can contact the Information Commissioner's Office (ICO) in the following ways.

By phone: 0303 123 1113

By textphone: 01625 545860

Version history:

  • 13.12.2021 - First published.